Faculty, Staff Management System for Your Online Teaching Operations

Online teaching is gaining momentum, and it’s clear that in this decade, it will become a necessity. Whether you are an individual educator or running a tuition center, coaching institute, school, or college, managing online teaching operations will require a sophisticated set of software tools. Among these, an online faculty and staff management system is essential. The sheer complexity of managing an education organization, with its hundreds of small but crucial tasks, calls for such a system to handle teachers, roles, permissions, and more.

As the online education sector evolves, it is increasingly apparent that the next big challenge is managing educational organizations online. This is where Presence steps in. While Presence offers a vast array of features, we’ll focus on its faculty, staff, and teacher management system, which will become a fundamental need as you expand your online teaching business. Every school or tuition center owner or administrator will require these tools to keep up with the demands of modern education.

Staff, Faculty, or Teachers Management System Features

Presence offers a powerful yet simple staff, faculty, and teacher management system that simplifies the complexities of managing teaching operations online. Here’s a breakdown of the essential features of this system.

Invite Teachers from Across the Globe

One of the most significant advantages of running an online educational organization is the ability to invite and manage a large group of teachers from all over the world. Presence allows institutions, whether schools or coaching centers, to operate at a global level by easily inviting teachers from different countries. Teachers who already have an account with PickInstitute can be seamlessly invited into your team.

This global collaboration unlocks new opportunities, enabling organizations to offer diverse courses and perspectives. It also allows for a broader outreach, enhancing the educational experience for students and bringing varied expertise into your institution.

Roles, Permissions, and Teams

In any educational organization, whether it’s a school or a coaching center, different departments and individuals have varying responsibilities. To ensure smooth operation, it’s crucial to assign clear roles and permissions. Presence offers a highly customizable roles and permissions management system designed specifically for schools, tuition centers, and coaching centers.

Predefined roles like Teacher, Admin, Owner, and Member are available out of the box. However, for organizations with more complex structures, Presence’s premium version allows for the creation of custom roles, with access to hundreds of detailed permissions to suit your needs. This not only ensures that tasks are distributed effectively but also safeguards data, keeping your organization’s information secure.

Teams of teachers with the same role are automatically grouped together, making collaboration seamless. Presence’s communication tool, Rooms, allows for team discussions on tasks, projects, and general administrative duties. This feature ensures all team members stay in sync, no matter where they are located.

Teachers Information Management System

Managing staff and faculty information may seem straightforward, but doing so in traditional formats like spreadsheets can be overwhelming. A teacher information management system plays a crucial role in ensuring that data is organized, accurate, and easily accessible. Whether it’s for HR purposes or decision-making by administrators, having real-time, precise information at your fingertips improves operational efficiency and the quality of education.

Presence allows for easy management of teacher details through custom fields. Administrators can set which fields they need, such as verification documents or salary details, and teachers can update their information directly. However, all changes go through an admin review process to ensure accuracy and accountability. Administrators can also control what information is visible to the public, adding a layer of privacy.

Teacher profiles within the organization contain key information such as:

1. Reports to: Helps identify the hierarchy, enabling better management.
2. Courses: Lists the courses or classes assigned to the teacher.
3. Attendance: Displays teacher attendance, useful for remote operations and monitoring.

Manage Payrolls

Managing salaries and payrolls can be a complex task, but Presence simplifies this process. The payroll management system in Presence handles everything from automated salary transfers to generating pay slips. Teachers can view their earnings through a built-in wallet in the Presence app, where credits and debits are recorded. Payments can be withdrawn quickly, leveraging UPI technology for transfers within one business day.

Presence’s payroll management system is highly automated, reducing administrative burden while ensuring that teachers are paid promptly and accurately. This level of integration helps keep staff satisfied and minimizes errors, improving the overall efficiency of the organization.

Collaborate with Teachers Globally

Presence, integrated with PickInstitute, offers a global platform for teachers and educational organizations to showcase their work, courses, and achievements. PickInstitute is a public stage where teachers can make themselves accessible to students worldwide, enhancing the visibility of your institution.

Presence also allows organizations to invite teachers from other institutions for collaborative projects. This feature makes it easy to work with instructors from across the globe without requiring them to leave their home institutions, making the vision of Cloud Education a reality. Collaborating on a global scale opens up numerous opportunities for cross-cultural learning and innovative teaching methods.

Summary

Managing a growing online educational organization requires sophisticated tools, especially for handling staff and faculty operations. Presence offers a powerful faculty, staff, and teacher management system designed to meet the needs of schools, coaching centers, tuition centers, and colleges. From inviting teachers globally and managing roles and permissions to handling payrolls and information, Presence simplifies every aspect of online teaching management.

Whether you are managing a small tuition center or expanding a large-scale school, Presence ensures that you have the right tools to operate efficiently and securely. In an era where online teaching is becoming increasingly essential, Presence empowers you to meet these demands and elevate your institution’s capabilities.